Payroll Hours Reconciliation Tool

Validates every Payroll Audit row against JobDiva and the Fieldglass, Beeline, Wand, Vndly, Totam and Agile timesheets, using the audit rules and state overtime rules, one workweek at a time.

Week ending From - To (one week or two; both dates are never required)

Week 1 ending

Week 2 ending (optional)

Each week is the 7 days ending on the chosen date.

I confirm the payroll totals cover exactly the week(s) shown above

Available after a successful run.

Reconciliation scope

Tolerance (hours per category)

Dashboard

Run a reconciliation to see results.

Portals (click a portal or a count to filter the results)

Coverage and match accuracy (shown separately)

Data coverage

Portal	Client	Payroll rows	Source loaded	Portal comparison done	Not validated (no source)	Not matched in source	Correct	Incorrect	Review Required

Employee history

From runs saved in this browser. Prior-period hours are shown for reference and never used as current evidence.

Employee, email or File #

Employee	Client	Run	Period	Payroll ST/OT/DT	Portal adjusted ST/OT/DT	JobDiva reported ST/OT/DT	Overall

Audit history

Saved in this browser only (not shared). Use Export backup to keep a copy. Shared history needs authenticated storage.

Search Import backup

Run	Version	Saved	Period	Scope	Rows	Correct	Incorrect	Review / Not validated	Compare	Actions

Settings

Tolerance and scope are set in the Uploads view. Verified portal aliases are saved in this browser for later runs.

Alias Portal

Client name aliases (when a source file is named differently from the payroll client, e.g. ACS = American Chemical Society)

Source file name Payroll client

Source files

3 required files plus at least 1 portal source

Payroll AuditRequired Output template (ET1 sheet). XLSX, XLS or CSV No file chosen JobDivaRequired Identity crosswalk, pay basis and approved hours No file chosen Audit Condition RulesRequired for a full audit Process of Audits workbook (portal sections) No file chosen US Overtime Policies by StateRequired State Overtime Rules sheet No file chosen

Portal sources (at least one is required; each card takes ZIP, XLSX, XLS, XML spreadsheet or CSV, several files at once, and nested ZIPs)

Fieldglass (FG)Optional individually Timesheet audit reports No files chosen BeelineOptional individually Detailed (units/code) or summary reports No files chosen Wand / ProwandOptional individually Billing reports, including XML .xls files No files chosen Vndly / VindlyOptional individually Timesheet total-hours reports No files chosen TotamOptional individually Timekeeping approvals reports No files chosen AgileOptional individually Daily hours reports No files chosen

Files are processed inside this browser tab only. Nothing is uploaded or stored; closing the tab or pressing Reset clears all payroll data.

Waiting for files

Waiting for files.

Rules review

These are the rules read from the workbook, shown before any run. Original wording is kept in the right-hand column; obvious spelling errors are normalized. The rules workbook decides which statuses count; the state overtime workbook decides how hours are classified.

Portal	Rule	Interpreted as	Original text and notes

Source import report

File	Uploaded to	Portal detected	Worksheet	Header row	Date range	Records read	Eligible	CA/MA only	Excluded	Status review	Duplicates	Other-hour alerts	Notes and errors

ET1 results preview

Pre-download validation

Employee Client State Portal Assign / owner Exemption Approval status Comparison Comparison result Result Exception type

Row	Comments	Name	VMS Employee Name	State	Client	RegBill	OT	DT	Correct ST	Correct OT	Correct DT	W1 ST/OT/DT	W2 ST/OT/DT	JobDiva ST/OT/DT	Exemption	Remarks